FULL TIME Permanent - Kāpiti 

Legal Secretary/Receptionist

Be the welcoming face and organisational backbone of a busy legal practice.

We are seeking a professional and friendly Legal Secretary / Receptionist to join a local legal firm. This is a varied role combining front-of-house reception with essential legal and administrative support. You’ll play a key part in creating a positive client experience while ensuring the smooth day-to-day running of the office.

Key Responsibilities

• Greet clients and visitors, providing a warm and professional first impression

• Answer calls, direct enquiries, and manage messages efficiently

• Maintain electronic calendars, book appointments, and organise meeting rooms

• Open and manage client files (digital and physical)

• Communicate with clients regarding Anti-Money Laundering (AML) requirements

• Prepare legal documents and correspondence using firm templates

• Complete dictaphone typing, prioritising urgent work

• Conduct title searches when required

• Provide administrative support to legal staff and the Practice Manager

• Order stationery, manage supplies, and coordinate couriers/mail

• Assist with deed records, data entry, and general office administration

• Support daily office tasks, including maintaining shared spaces and equipment

About You

• Highly organised with strong attention to detail

• Confident communicator with excellent client service skills

• Able to multitask and prioritise effectively

• Proficient in Microsoft Office with experience in digital dictation and general office systems

• A reliable team player with a proactive attitude

This is a dynamic role where duties may evolve to meet the needs of the firm.

Send your cv asap or contact Julia on 027 595 0146 or email julia@starpeople.nz  with the role title in the subject line.